EXTENDMAX - Market access requirements for exporting printer to Vietnam is a bit complex and printers, depends on its technical specification and HS code, is under management scope of different authorities. Printing activities are conditional production and business activities, so printing equipment including some types of printers and photocopiers are specified in the list of imported products subject to import conditions under license of the Ministry of Information and Communications. In addition, according to Decree 53/2018/ND-CP, imported printers with fax and telegraph security features using encryption techniques are still on the list of civil cryptographic products, which must be have a civil cryptographic items trading license and import license to import. Therefore, in order to import printers, businesses need to carefully understand the procedures for applying for a printer import license for various types of printers such as fast printing laser printer, color printer, inkjet printer, offset printer, flexo printer, and gravure printer to ensure smooth customs clearance. In order to support customers with quick, convenient and trouble-free printer import procedures, ExtendMax provides the service of assessing market access requirements, applicable regulations, and applying for a printer import license quickly.
1. What is a printer, printer classification?
A printer is a device tool used to represent on different materials (usually cloth or paper) pre-written or designed content.
Most printers are used in offices, they are connected to a computer or a shared print server. Another part is other specialized printers connected to industrial equipment used to decorate product patterns, print labels on specific materials, and print packages. Printers can be classified in different ways by printing technology
a. Printer used in the office
In daily life, office and home-use printers are divided into types: laser printers, dot-matrix printers, inkjet printers, etc. This type of printer usually has the following features
- Use a standard paper size, usually from A3 size and smaller
- Wide range of all-in-one printers with built-in fax or telegraph functionality
- Has a print speed that rarely exceeds 60ppm (page per minute)
The import procedures and market access requirements for this type of printer are as follows
- VNEEP energy efficiency test (for printers with A4 print speeds below 60 ppm)
- Apply for a license to import printers from the Ministry of Information and Communications (for machines with a print size larger than A3 or a print speed of over 60 ppm)
- Apply for a civil cryptography license in the case of a built-in fax or telegraph security function with encryption
b. Packaging label printers, industrial printers
In the industrial manufacturing industry, industrial printers are developed with many different application technologies and are classified into the following main types of printers:
- Offset printing machine: is a type of machine that prints the contents from the mold onto the surface of the material with one or more colored inks under pressure applied to the printer.
- Digital printers: making machines that use printing methods based on digital images that are directly linked to technological equipment (computers, inkjet printers, lasers, ...)
- Gravure printing machine: Using 100 microns thick copper-plated printing shaft for printing (also called concave printing)
- Flexo printing machine: Using flexo printing technology, also known as embossing.
- Silk-screen printing machine: Using silk-screen printing technology, have a screen printed mold made of silk or replace the silk screen with other materials such as cloth, cotton or metal mesh.
- Thermal printer: Using thermal printing technology, often used to print product labels with small sizes, non-standard paper sizes.
Features of import and licensing procedures for industrial printers include:
- Except for thermal printers, all the above industrial printers must apply for an import license from the Ministry of Information and Communications.
- No performance testing, energy labeling claims
- Because fax and telegraph functions are not integrated, there is no need to apply for a license to import civil codes
2. Applicable regulations for printer to access vietnam market
a. Regulations of the Ministry of Information and Communications
Decree 60/2014/ND-CP dated 19/06/2014 regulating printing activities
Decree 25/2018/ND-CP dated February 28, 2018 amending and supplementing a number of articles of Decree No. 60/2014/ND-CP
Decree 72/2022/ND-CP dated October 4, 2022 amending and supplementing a number of articles of Decree No. 60/2014/ND-CP and Decree No. 25/2018/ND-CP
Circular 22/2018/TT-BTTTT of the Ministry of Information and Communications stipulating the list of imported and exported goods in the field of printing and publishing publications (This Circular will be amended by the Ministry of Information and Communications in the future. close to have content corresponding to the amendments and supplements in Decree No. 72/2022/ND-CP). Whereby:
- Before January 1, 2023 (the effective date of Decree No. 72/2022/ND-CP), printers on the list with HS codes specified by Circular No. 22/2018/TT-BTTTT of the Ministry of Information and Communications will need to apply for a printer import license to qualify for customs clearance.
- From January 1, 2023 (the effective date of Decree No. 72/2022/ND-CP, printers are on the list with HS code) specified by Circular 22/2018/TT-BTTTT of The Ministry of Information and Communications will need to carry out the "printer import declaration procedure" for customs clearance
Types of printers and HS codes that must apply for a printer import license from the Ministry of Information and Communications according to current regulations include:
| 4.43 | Printing presses using printing elements such as plates (bowls), rollers and other printing parts of heading 84.42; other printers, copying machines and fax machines, whether or not combined; parts and their accessories. | |
|
| - Printers using printing elements such as printing plates (bowls), rollers and other printing parts of group 84.42: | |
| 8443.11.00 | - - Offset printing machine, roll printing | Offset printing machine, roll printing type |
| 8443.12.00 | - - Offset printing machine, sheet printing, office type (use paper with the size of the paper in the unfolded form not exceeding 22 cm in one side and not exceeding 36 cm in the other side) | Offset printing machine, sheet printing |
| 8443.13.00 | - - Other offset printing machine | Other offset printing machine |
| 8443.14.00 | - - Letterpress printers, roll printing excluding flexo printing machines | Letterpress printers (roll printing) |
| 8443.15.00 | - - Letterpress printers, excluding rolls printing machines, excluding flexo printing machines | Letterpress printers (sheet printing) |
| 8443.16.00 | - - Flexo printer | Flexo printer |
| 8443.17.00 | - - Rotogravure printing machine | Rotogravure printing machine |
|
| - Other printers, copiers and fax machines, whether or not combined: | |
| 8443.31 | - - The machine combines two or more functions of printing, copying or faxing, capable of connecting to an automatic data processing machine or to a network: | |
|
| - - - Printer-copy, printing by inkjet technology: | |
| 8443.31.11 | - - - - Color type | Printer with color photocopying function (multi-color type) |
|
| - - - Printer-copy, printing by laser technology: | |
| 8443.31.21 | - - - - Color type | Printer with color photocopying function (multi-color type) |
|
| - - - Combined printer-copy-fax: | |
| 8443.31.31 | - - - - Color type | Printer with color photocopying function (multi-color type) |
|
| - - - Others: |
|
| 8443.31.91 | - - - - Combined printer-copy-scan-fax | Import license only for printers with color photocopying function (multi-color type) |
| 8443.31.99 | - - - - Others | Import license only for printers with color photocopying function (multi-color type) |
| 8443.32 | - - Other, capable of connecting to an automatic data processing machine or to a network: | |
|
| - - - Inkjet printer: | |
| 8443.32.21 | - - - - Color type | Import permits are only granted for digital inkjet printers with a print speed of over 60 sheets/minute (A4 dry) or a print size above A3 |
|
| - - - Laser printer: | |
| 8443.32.31 | - - - - Color type | Import permits are only granted for digital inkjet printers with a print speed of over 60 sheets/minute (A4 dry) or a print size above A3 |
| 8443.39 | - - Others: | |
| 8443.39.10 | - - - Electrostatic copier, which works by reproducing the original image directly onto the copy (direct reproduction process) | Import licenses are only granted for color copiers (multi-color), except for single-color (black and white) copiers. |
| 8443.39.20 | - - - Electrostatic copier, which works by reproducing the original image onto a copy through an intermediate step (indirect reproduction) | |
| 8443.39.30 | - - - Other copiers incorporating optical systems | |
| 8443.39.40 | - - - Inkjet Printer | Only granting import license for digital color inkjet printers (multi-color type) with printing speed of over 60 sheets/minute in A4 size or with printing size above A3 |
b. Regulations of the Government Cipher Board - Ministry of Defense
Decree 53/2018/ND-CP stipulating the list of civil cryptographic products exported and imported under license. Applicable to printers with HS codes below
c. Regulations on energy performance testing and energy labeling
Decision 04/2017/QD-TTg of the Prime Minister stipulating the list of equipment subject to energy labeling and application of the minimum energy efficiency level, effective from April 25, 2017 issued by the Prime Minister
Please see our guide to energy efficiency testing and printer energy labeling claims in our separate article.
d. Regulations on Restriction of Hazardous Substances (RoHS)
Pursuant to QCVN regulation on Restriction of Hazardous Substances (RoHS), printer is fallen under its mandatory scope. Please see our guide to Vietnam RoHS type approval via this link.
3. Dossier of application for a printer import license
a. Dossier of application for a printer import license from the MIC
Pursuant to Decree 72/2022/ND-CP:
“Article 28. Procedures for declaring import of printing equipment
1. The declaration file shall be sent to the Ministry of Information and Communications through the National Single Window.
2. A dossier of declaration of import of printing equipment consists of a declaration of import of printing equipment according to the prescribed form and documents showing technical specifications and technology of prepress, printing and post-printing processing of each type of equipment.
3. Within 03 working days from the date of receipt of a complete dossier, the Ministry of Information and Communications must issue a certificate of declaration of import of printing equipment; in case of refusal to issue a certificate, a written reply clearly stating the reason must be given.”
Therefore, in order to carry out the procedure for declaring import of printers, enterprises need to prepare in advance the following information:
→ Printer name in Vietnamese (and English name if available)
→ Manufacturer's name (usually on the machine's catalog or label)
→ Model (printer type) (usually found on the machine's catalog or label)
→ Identify number / machine number / Series Number (on the machine's label)
→ Country of origin (Made in ....)
→ Customs value of the printer (will be shown on customs invoice)
→ Year of manufacture (usually on the machine's label)
→ Quantity (number of machines to be imported)
→ Quality (100% new machine or used machine)
→ Specifications of the printer (usually found in the catalog)
→ Import purpose (import for self-use for production, or import for business)
→ The address for placing the machine for the first time (the address for placing the machine after importing)
b. Dossier of application for a license to import civil cryptographic printers
The set of documents and conditions to apply for a civil cryptographic license are provided in Decree 58/2016/ND-CP, please see our detailed instructions in a separate article on how to apply for a civil cryptographic items trading license.
4. What does ExtendMax help you in market access requirements for printers?
ExtendMax's printer import licensing service providing below specilities:
→ We support fast application obtaining printer import license within 1-2 days
→ ExtendMax supports you to make standard declaration forms and submit documents smoothly
→ We are proficient in submitting applications, ensuring no failures
→ We support you to study technical documents to find the right declared parameters
→ Printer import license is paid in Hanoi, we support customers to get the license quickly and deliver it to the destination at the fastest time.
→ Assess the technical characteristics of the product, determine whether imported printers are required to apply for a civil cryptographic license or not
→ In case the imported printer is assessed as not a civil cryptographic product, ExtendMax advises and supports enterprises to obtain a CCP Exemption Letter issued by the NACIS to ensure smooth and fast customs clearance
→ Preliminary assessment of the current condition of the enterprise compared with the conditions for obtaining a license for trading civil cryptography products, advising the customers on remedial measures in case the customer has not yet met the conditions
→ Receive information from customer, advise and support customer to prepare documents including technical plans, business plans, security plans and other documents in the fastest time as required request of the authorities
5. Contact information for market access consulting
EXTENDMAX VIETNAM COMPANY LIMITED
Hotline: 0915 836 555 | Hanoi: 024 6666 3066
Email: consultant@extendmax.vn | phuong.tran@extendmax.vn
HO: ExtendMax Villa, C01-L18 An Vuong, Duong Noi urban area, Duong Noi ward, Ha Dong district, Hanoi City, Vietnam
Test laboratory: BT02-21, An Hung urban area, To Huu street, La Khe ward, Ha Dong district, Hanoi City, Vietnam
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6. Preview of MIC Import Permit for Printer and Photocopier
