Import License for Used ICT Products in Vietnam

Applying for an import license for used information and communication technology (ICT) products is a crucial legal procedure for businesses engaged in processing, recycling, or repairing second-hand ICT equipment in Vietnam. In this guide, ExtendMax provides a detailed, step-by-step consultation to help enterprises smoothly navigate the licensing process.

1. What is an Import License for Used ICT Products?

An import license for used ICT products (or processing license) is an official document issued by Vietnamese authorities, permitting businesses to import second-hand ICT equipment for processing, repair, or recycling purposes.

Commonly imported used ICT products include:

Desktop computers, laptops, all-in-one PCs
Servers
Telecommunications equipment: routers, switches, access points
Consumer electronics: cameras, mobile phones, tablets

*ExtendMax – Vietnam’s Leading IT Equipment Import Consulting Provider*

See also: [Import Quality Inspection for Computers | Cost-effective]

2. Why Do You Need an Import License for Used ICT Products?

Under Vietnamese regulations, used ICT products are generally prohibited from import. However, Decision No. 31/2019/QD-TTg allows exceptions for specific cases, such as "importing used ICT equipment for processing and re-exporting."

To import such equipment legally, businesses must obtain an import license to:

Control product quality post-processing
Prevent substandard or non-compliant devices from circulating in the market
Ensure compliance with environmental protection and information security laws

Without a valid license, companies may face:

Customs clearance rejection
Administrative fines or confiscation of goods
Reputational damage and operational disruptions

See also: [Energy Efficiency Declaration for Electronic Devices | Reliable & Efficient]

3. Conditions for Importing Used ICT Products

To apply for an import license, businesses must meet the following conditions:

The importer must be a legally established entity under Vietnamese law.
The importer must comply with the documentation requirements specified in Decision No. 18/2016/QD-TTg, Decision No. 31/2019/QD-TTg, Decree No. 69/2018/ND-CP, and Decree No. 77/2023/ND-CP.
For civil cryptographic products or network security devices, importers must obtain additional licenses from relevant authorities (e.g., the Government Cipher Committee).

*Devices with embedded cryptographic functions require a civil cryptography license (MMDS).*

4. Application Process for Import License

4.1 Required Documentation

A written commitment and application for approval to import and process used ICT products (Form No. 2).
Business registration certificate or investment certificate (certified copy).
Proof of business capacity: production facilities, processing lines, equipment, qualified personnel, and financial capability.
Environmental documents: environmental impact assessment approval or environmental protection plan confirmation (certified copy).
Processing contract with a foreign enterprise (original or notarized copy).

4.2 Step-by-Step Procedure

Submit the application to the Ministry of Information and Communications (MIC) via direct submission, postal service, or online portal.
Document review and supplementation (if required).
Decision issuance: Within 5 working days, MIC will issue the import license or provide a written explanation for rejection.
After receiving the license, businesses follow standard customs clearance procedures:

Apply for the import license for each shipment.
Export the used ICT equipment to Vietnam.
File customs declarations as for new goods.
Submit the approved licenses and pay applicable taxes.
Complete customs clearance and report periodically.

Import License for Used ICT Products

See also: [What is Consignment Import? Trusted Consignment Import Services in Vietnam]

5. Key Considerations

Correct product classification: Some devices may fall under specialized control categories requiring additional licenses.
Environmental compliance: Waste and scrap handling processes must meet environmental regulations.
Cryptography and network security compliance: Devices with encryption must secure the relevant cryptography or cybersecurity licenses.

6. ExtendMax's Comprehensive Consulting Services

ExtendMax – Vietnam’s Leading IT Equipment Import Consulting Provider

Experienced team: Over 10 years of expertise with a proven track record in complex tech import projects.
Prestigious international awards: SME100 Asia Award (2023 & 2024), Stevie Awards (2025).
Comprehensive consulting ecosystem:

Regulatory compliance and certification for ICT products
Civil cryptography and cybersecurity licensing
IOR/EOR and global supply chain management services
Import/export consulting for data centers and industrial tech equipment

Efficient and cost-saving: Our streamlined process helps clients reduce time and costs.

ExtendMax serves clients in over 30 countries including the US, Japan, Germany, South Korea, China, Italy, and Singapore, with major partners such as IBM, Dell, LEGO, Fujitsu, and Lenovo.

Contact for Consultation:

EXTENDMAX VIETNAM CO., LTD

Business Registration Address: P903, 9F, Tower A, Sky City Tower, 88 Lang Ha, Dong Da, Hanoi, Vietnam
HQ: ExtendMax Villa, C01-L18 An Vuong, Duong Noi Urban Area, Duong Noi Ward, Ha Dong, Hanoi
Hotline: 0915 836 555 | 024 6666 3066
Email: consultant@extendmax.vn | phuong.tran@extendmax.vn
Website: https://extendmax.vn